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Our mandate

The Clerk and head of Legal Affairs is responsible for managing the municipal archives and enforcing the Act Respecting Access to Documents Held by Public Bodies and the Protection of Personal Information, and they support the Municipality and all its departments with respect to any legal issues that may arise within the context of municipal operations.

The Clerk’s mission is to plan, organize, coordinate, and manage all the resources assigned to them, legal affairs, access to information, and the municipal archives.

Finally, the Clerk coordinates the signing of contracts and real estate transactions involving the Municipality and supports the general management in the preparation of Council meetings.

Application and interpretation of the law

As a public body, the Municipality of Cantley is subject to the Act Respecting Access to Documents Held by Public Bodies and the Protection of Personal Information (L.R.Q., c. A-2.1).. This law grants citizens the right to access documents held by the Municipality, as well as personal information concerning them.

This Act outlines two general principles*:

  • documents held by a public body are accessible to any person who requests them;
  • the personal information held by public bodies is confidential.

 

*Please note that the Act stipulates certain exceptions to these principles.

The right of access does not extend to personal notes written on a document or to sketches, outlines, drafts, preliminary notes or other documents of the same nature , as stipulated in Section 9 of the Act. The right of access applies to documents held by the public body or the Municipality. This means that the officer responsible for access cannot respond to a request formulated as a question to which no document can provide an answer. Likewise, a request for access must relate to an existing document held by the Municipality. It does not permit one to demand that a document or file be specially created to respond to the request. Personal information is protected, as is certain third-party information. An access to information request can be submitted to the clerk, who is responsible for enforcing the law.

Confidentiality – Personal information

All personal information held by a public body regarding a natural person must be protected from all forms of improper use. For this purpose, the Municipality of Cantley makes every effort to guarantee to its employees, citizens, and suppliers its respect for the confidentiality of the personal information provided to it in compliance with the Act Respecting Access to Documents Held by Public Bodies and the Protection of Personal Information (L.R.Q., c. A-2.1).

The Municipality only collects the personal information required for its management from its employees or citizens, and it stores this information in such a way as to ensure its confidentiality. This information may not be disclosed to a third party without the consent of the person that it concerns.

File a request for access

When filing a request for access, you must include the following two pieces of information:

  • The documents you wish to access, and;
  • Your contact information.

To file a request, please use the access request form by clicking here.

You must submit your request for access by mail or fax to the person responsible for access to documents and the protection of personal information:

Mr. Charles Dufour
Officer Responsible for Access to Information
Clerk and Head of Legal Affairs
Municipalité de Cantley
8, chemin River
Cantley (Québec) J8V 2Z9
Phone : 819 827-3434, poste 6841
Fax : 819 827-4328

The deadline for a response is 20 days following the date of receipt of a request. However, this deadline may be extended by 10 days with advance notice. For more information, please visit the Commission d’accès à l’information website.

Consultation method

The access right can be exercised through on-site consultation during normal business hours or by obtaining copies of the document.

Accessing a document through consultation at the Registry offices is free. If the applicant chooses to receive copies of a document, they must pay the fees stipulated in the Municipal Fees By-law.

Whatever consultation method is chosen by the applicant, they must first file a written request, for which the response deadline is 20 days.

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